Privacy Policy

This Privacy Policy sets forth how HR Screening Services (referred to as “we”, “us” or “our”) collects and uses information from customers and other individuals who access or use our website, our mobile applications, our client portal, and/or any of our other sites, products, or services that link to this Privacy Policy (the “Services”). Our Services also include any pages on our website that allow you to provide personal identifying information. By using our Services, you understand that we will collect and use your information as described in this Privacy Policy (collectively “you”). Provided, further, your use of our Services signifies your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, then do not use our Services. Your continuing use of our Services following any changes to this Privacy Policy shall be deemed your acceptance of those changes.


This Privacy Policy does not apply to any third-party websites and apps that you may use, including any that are linked to our Services. You should review the terms and policies for third-party websites and apps before clicking on any links.


We recommend that you read this Privacy Policy in full to ensure you are fully informed. However, if you want to access a particular section of this Privacy Policy, please refer to the below table.


1. How We Collect Information

To provide and improve our Services, we collect information about visitors to our sites, users of our Services, the devices they use, and sometimes their locations. We collect certain information directly from you, such as when you fill out forms with a name or email address. We collect other information, usually about devices, browsers, or locations, automatically (without you typing it into a form). We may also collect information about you from other sources, such as if we purchase a list of contact information of people who may be interested in our Services.


You have choices about whether you visit our sites, install our apps, or provide information to us. However, if you do not provide us with certain information, you may not be able to use some parts of our Services.


Information We Collect from You. By way of example, you provide us with information about yourself when you:


Examples of the information you provide are: name, aliases, previous names, social security numbers, email address, mailing address and phone number. If you are using background check services, credit information, date of birth, driving history, criminal record history or employment information may also be collected. We only collect personal identification information when you or another user voluntarily submits such information to us. You or any other user can always refuse to supply personal identification information, though some personal identification information is required for us to perform some of our Services.


Since our organization provides employment background screening services and determines an employer’s eligibility for certain tax credits, we need to collect and maintain sensitive personal information about individuals that may include you depending on the information you provide to us. We provide our services to our customers, who have certified to us that they will only use any such personal information for permissible purposes as outlined under the Fair Credit and Reporting Act and other applicable laws. All personal information is sent only to those authorized representatives of our customers and to the individual on whom the report was compiled, as required by law.


Under no circumstance will any personal information we collect and maintain be sold by us. We do not use any personal information to compile mailing lists for sales or to be shared with any other third parties except those that are appropriate.


You also provide us with information when you use parts of our Services, such as when you:


Prior to you voluntarily providing any information to us, you will sign a consent waiver allowing us to collect and use your personal information. If you wish to opt-out of the collection and disclosure of any information, withdrawal of your consent can be made by either notifying us via the contact information listed below or by electing not to complete forms provided by us or our clients.


Information We Collect Automatically. We automatically collect information from you and your devices when you use our Services, even when you visit our sites or apps without logging in.

The information we automatically collect includes:


Information We Collect from Other Sources. We may collect information about you from others, such as:


Information We Collect & Process on Behalf of Customers. When our customers use our Services, we process and store certain information on their behalf. Our customers shall also be permitted to review certain information provided by you related to our Services. In this role, we act primarily as a data processor and process information on the customer's behalf and in accordance with their instructions. In those instances, the customer as the data controller is responsible for most aspects of the processing of the information. If you have any questions or concerns about how information is processed in these cases, including how to exercise your rights as a data subject, we recommend contacting the relevant customer.


We may also disclose personal information about you, without notice, in response to: (i) requests from local, state or federal law enforcement officials; (ii) if requested by any judicial, administrative or similar proceeding or order, such as a subpoena; (iii) or, if otherwise required by law.


2. Use of Information

In general, we collect, use and store or process your information to provide our Services, to fix and improve them, and to develop new services. Here are some examples of how we use the information we process:


Other Uses. We may combine the information we collect (“aggregate”) or remove pieces of information (“de-identify”) to limit or prevent identification of any particular user or device to help with goals like research and development. This Privacy Policy does not apply to our use of such aggregated or de-identified information.


We normally collect or use information from you or others only where we have your consent to do so, where we need the information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may have a legal obligation to collect or retain personal information or may need the personal information to protect your vital interests or those of another person. For example, when we:



If you have questions about or need further information concerning the lawful basis on which we collect and use your personal information, please contact us.


3. Information Sharing

We do not rent, sell, or share your information with third parties except as described in this Privacy Policy. In providing our Services, we may utilize the services of other third party subcontractors. These subcontractors are vetted by us. Our third party subcontractors are contractually obligated to use and maintain your personal information in a manner consistent with this Privacy Policy and in accordance with applicable law. Our third party subcontractors are also contractually prohibited from sharing any information with any other parties.


4. Retention of Information

We keep your personal information for no longer than necessary for the purposes for which it is processed. The length of time for which we retain information depends on the purposes for which we collected and use it and/or as required to comply with applicable laws. Where there are technical limitations that prevent deletion or anonymization, we safeguard personal data and limit active use of it.


5. Your Choices

This section describes many of the actions you can take to change or limit the collection or use of your information.



6. Children's Privacy

Our Services are not designed for and are not marketed to people under the age of 18 (“minors”). We do not knowingly collect or ask for information from minors. We do not knowingly allow minors to use our Services. If you are a minor, please do not use our Services or send us your information. We delete information that we learn is collected from a minor without verified parental consent. Please contact us if you believe we might have information from or about a minor.


7. How We Protect Your Information

To keep your information safe, we use physical, electronic, and managerial tools. We apply these tools based on the sensitivity of the information we collect, use, and store, and the current state of technology. Although we take steps to prevent unauthorized access to or use of personal information, the Internet and our Services are not 100% secure. For this reason, we are not able to guarantee that information we collect or store will always be protected from unauthorized access, or that it will only be used as described in this Privacy Policy.


We use our best efforts to comply with applicable law and regulations, including, but not limited to the Fair Credit Reporting Act and the Fair and Accurate Credit Transactions Act. We are subject to the oversight and enforcement powers of the US Federal Trade Commission and the Consumer Financial Protection Bureau.


8. Your Right to Access Information

You have the right to access the personal information that we maintain about you. Upon a written requests from you, we will provide you the opportunity to determine if any of your personal information that has been obtained by us is inaccurate or incomplete. If it is inaccurate or incorrect, you may request that this information be corrected, amended or deleted. To dispute or obtain a copy of your report, please contact us. Disclosure of any of your personal information will be subject to applicable laws, including the Fair Credit Reporting Act. We always reserve the right to confirm the identity of anyone requesting information.


9. Changes to This Policy

We may amend this Privacy Policy with or without notice to you in our sole discretion. Amendments may be made to reflect changes in the law, our Services, our data collection use and practices, or advances in technology. Our use of the information we collect is subject to the Privacy Policy in effect at the time such information is used. It is your responsibility to stay informed and up to date about our Privacy Policy.


10. How to Contact Us

For questions or complaints regarding our use of your information or Privacy Policy, please contact us at privacy@hrscreening.com or HR Screening Services, Attention: Privacy Manager, 521 Cedar Way, Suite 102, Oakmont, PA 15139.


This Privacy Policy was last updated or modified on June 18, 2019.


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