Know who you're bringing on board — before day one.
HR Screening Services does the detective work so you don't have to. Real reports, real people, and a team that stays with you through every step of the process.
Part of Canary Hiring Technologies — the AI-powered platform for tax credits, onboarding, I-9 compliance, and ATS.
Request a Demo →
Explore Services
Trusted across industries
🛒Grocery🍔Quick Service Restaurants🏠Home Healthcare🏗️Construction🔒Security👥Staffing🏛️Cities & Towns🛍️Retail
We didn't build just another background check portal. We built a service designed around how HR teams actually operate — with live support, fast answers, and no guesswork.
⚡
Reports that don't make you wait
Most checks come back in 24–72 hours. We build our process around your timeline so your pipeline keeps moving.
🔬
Every report is human-reviewed
Our QA team reads each report before it reaches you — catching errors, flagging inconsistencies, making the data actionable.
📜
Compliance without the headache
FCRA, state-specific rules, adverse action letters — we handle the compliance layer so you don't need to become an employment law expert.
🔗
Works with or without an ATS
HR Screening works great as a standalone service — no ATS required. For clients using ZippyApp ATS, checks can be ordered and tracked directly inside your hiring dashboard.
🤙
A team that actually picks up
Our specialists are reachable by phone and email, know your account, and won't leave you guessing about a flagged result.
💡
Pricing that makes sense
Each check is priced individually. Some searches carry pass-through fees (court, state, or agency fees) that vary by location — we'll always give you a clear picture before you commit.
How It Works
From request to result — four clear steps
We built our process to stay out of your way while doing all the heavy lifting behind the scenes.
1
Submit the Order
Reach out to our team — we'll help you select the right package for your roles. Then add your candidates and we'll handle the rest. Results delivered to your inbox or directly within ZippyApp.
2
Research Begins
Each component routes instantly to our research team — criminal, employment, education, and more running in parallel.
3
QA Review
A specialist reviews the report for accuracy and compliance before anything leaves our desk.
4
Decision Time
Your clean, verified report lands in your inbox — and automatically in your ZippyApp dashboard if you use it. Make the call with clear information in hand.
See It Live
See the ZippyApp integration in action
HR Screening works as a standalone service — no ATS required. But if you're using ZippyApp ATS, watch how seamlessly it fits: order a check from a candidate's profile, track it in real time, and receive results without ever leaving your hiring workflow.
"Suzanne and Michele have been very helpful in my hiring process. They are always prompt about any issues I have encountered during the screening process. I know I don't have to stress about the background check process because they are a great support team!"
LG
Luisa Garcia
HR Coordinator
Ready to screen smarter?
Talk to our team and get set up quickly — no contracts, no minimums.
Talk to Our Team
See Pricing
What We Cover
Every check you need, nothing you don't
Mix and match from our full menu of screening services — or let us recommend the right combination for your industry and risk profile.
🔍
Criminal Record Searches
County Criminal History Report
The most thorough criminal search available — pulled directly from county courthouse records where the candidate has lived or worked. The gold standard for any background check program, and the first search we recommend for every hire.
State Criminal History Report
State-level criminal history repository searches where available. Coverage and completeness vary by state (CA, IL, IN, KY, LA, NV & WV do not offer a statewide repository search). Best layered with county and multi-jurisdictional searches for maximum coverage.
Federal District Court — Criminal History
Searches all U.S. District Court records for federal criminal convictions and pending charges — drug trafficking, fraud, weapons offenses, public corruption, and crimes on federal property. State and county searches do not capture federal cases.
County Civil History Report
Uncovers civil litigation history at the county level — including small claims judgments, civil suits, restraining orders, and other civil court records. Useful for roles with fiduciary responsibilities or client-facing exposure.
Federal District Court — Civil History
Searches federal civil court records for lawsuits, judgments, and civil matters filed in U.S. District Courts. Important for senior roles and any position involving significant financial or legal responsibility.
Multi-Jurisdictional (National) Criminal History
A single search that sweeps criminal records aggregated from county, state, and corrections sources across the U.S. Not a replacement for a direct county search, but a critical supplement — it catches records from jurisdictions the applicant didn't disclose. We run both.
OFAC / SDN Terrorist Registry Search
Checks candidates against the U.S. Treasury's Office of Foreign Assets Control Specially Designated Nationals list and other global sanctions registries. Required for organizations receiving federal grants, administering federal programs, or operating in regulated financial environments.
Nationwide Sex Offender Search (Megan's Law)
Searches all 50 state sex offender registries plus U.S. territories in a single search. Essential for any role working with children, vulnerable adults, or the general public — and legally significant for any employer in a duty-of-care context.
💰
Financial Searches
Federal Bankruptcy Search
Searches U.S. Bankruptcy Court records for filings including Chapter 7, 11, and 13 cases. Relevant for roles with significant financial responsibility, access to company assets, or fiduciary obligations to clients.
Liens & Judgments
Searches county civil records for tax liens, civil judgments, and other financial encumbrances. The same search as the County Civil History Report — surfaces financial distress indicators relevant to cash-handling and fiduciary roles.
NMLS Search
Searches the Nationwide Multistate Licensing System for mortgage loan originators, brokers, and other licensed financial professionals. Verifies licensure status and surfaces regulatory actions or disciplinary history.
HUD Search
Checks the U.S. Department of Housing and Urban Development's Limited Denial of Participation list — required for contractors and individuals working on HUD-funded or HUD-administered programs and housing projects.
FHFA Search
Searches the Federal Housing Finance Agency's suspended counterparty list. Relevant for roles working with Fannie Mae, Freddie Mac, or Federal Home Loan Bank programs, and for financial services hiring in regulated mortgage environments.
🧪
Drug & Alcohol Screening
5-Panel Urine Drug Screening
Detects THC, cocaine, opiates, amphetamines, and PCP. The most common pre-employment screen — collected at thousands of sites nationwide, with results returning in 24–48 hours. Required by many franchise agreements and standard for safety-sensitive roles.
9/10-Panel Urine Drug Screening
Expands the 5-panel screen to include additional substances such as barbiturates, benzodiazepines, methaqualone, methadone, and propoxyphene. Used for roles with elevated safety requirements or more comprehensive drug-free workplace policies.
Instant Screening (Instaclear)
Point-of-collection instant drug testing with results in minutes rather than days. Pricing varies by panel, alcohol inclusion, and delivery format (bulk vs. individual). Ideal for high-volume hiring events or time-critical onboarding situations.
Random Selection Program
Ongoing random drug testing for active employees in safety-sensitive, DOT-regulated, or drug-free workplace program environments. We manage the random selection process, coordinate collections, and maintain records in the required format.
Alcohol Testing
Breath alcohol testing (BAT) for pre-employment, reasonable suspicion, post-accident, and return-to-duty purposes. DOT-compliant options available. Coordinated at certified collection sites near your workforce.
🏥
Medical Sanctions
Medfraud Sanctions Search
Checks the HHS Office of Inspector General's List of Excluded Individuals and Entities (OIG/LEIE), updated monthly. Any individual on this list who bills Medicare or Medicaid triggers a $20,000 civil penalty per claim. Essential for any organization billing federal health programs.
Medicheck — PA State
Pennsylvania-specific Medicaid exclusion search for home care providers, facilities, and healthcare employers operating under PA Department of Human Services oversight. Required for many PA-licensed healthcare organizations.
FDA Debarment Search
Checks the FDA's debarment list for individuals prohibited from working in the pharmaceutical, biotech, or clinical research sectors. Required for drug manufacturers, CROs, and any organization subject to FDA oversight and 21 CFR Part 312 compliance.
✅
Verifications & References
Employment Verification (7 years)
Direct outreach to prior employers to confirm job titles, employment dates, and rehire eligibility. We contact each listed employer — not a database — and report exactly what they tell us. Catches resume inflation, terminations for cause, and undisclosed gaps.
Education Verification
Confirms the highest degree obtained directly with the issuing institution. Diploma fraud is common — particularly for clinical, professional, and management roles where credentials affect scope of practice or licensure. We verify with the school, not the applicant.
Personal / Professional References
Structured reference interviews with former supervisors and professional contacts. We ask role-specific questions and document responses in writing — more defensible than a verbal reference call, and more useful than a list of names on a resume.
🖐️
Fingerprinting
State Fingerprinting
Livescan or ink-card fingerprint-based background checks run through your state's law enforcement system. Required by state law for specific positions including law enforcement, school employees, childcare workers, healthcare staff, and other regulated roles. Government fees apply and vary by state and position.
FBI Fingerprinting
Federal-level fingerprint background check run through the FBI's Next Generation Identification system. Required for federal agency employment, certain healthcare licensing requirements, and positions with access to classified information or federal facilities. Government fees apply.
🔧
Additional Services
SSN Trace / Address History Report
Searches credit header databases to verify the SSN is real, belongs to this person, and surface every address they've lived at over the past 7–10 years. Drives the geographic scope of the criminal search — so we check the counties where they actually lived, not just where they say they lived.
SSN Verification (CBSV)
Social Security Administration verification that confirms a name/SSN combination matches SSA records. A higher-assurance identity check than the SSN Trace — used for high-trust roles, government employment, and positions requiring verifiable identity documentation.
Motor Vehicle Record Search (MVR)
Pulls the state DMV record directly for any employee operating a company vehicle, CDL equipment, or driving in any capacity. Surfaces license class and status, DUI history, at-fault accidents, suspensions, and points. DOT-compliant versions available for CDL drivers.
Workers' Compensation Report (post-offer)
Searches prior workers' compensation claim records in the states where the applicant has worked. Available after a conditional offer of employment in most states. Surfaces claim frequency and injury patterns relevant to physically demanding or safety-sensitive roles.
Social Media Screening
A structured, FCRA-compliant review of public social media content against a defined criteria set — violent content, threats, hate speech, and other safety-relevant behaviors. Excludes legally protected characteristics. Documented findings returned in a written report.
Continuous Monitoring
Ongoing criminal record monitoring for active employees — real-time alerts when a new arrest, charge, or conviction appears in criminal databases. Increasingly standard for healthcare, security, financial services, and other high-trust environments. Pricing quoted on request based on workforce size.
⚡
Recruiting and background screening don't have to live in two different systems.
HR Screening works great on its own — but if you use ZippyApp ATS, background checks become part of your hiring flow. Order from a candidate's profile, watch status update in real time, and get results without ever leaving the platform. No extra tab. No extra login.
Tell us your industry and role types and we'll put together a package that fits.
Talk to Our Team
View Pricing
Our Story
We're the screening partner you always wished you had
Fast reporting, human support, and deep integration with the tools your HR team already uses.
Why We Built This
The background check process was broken. We fixed it.
Most screening vendors operate like it's 2005 — clunky portals, vague timelines, and support that disappears the moment you sign up. HR teams were left navigating confusing reports, chasing down results, and hoping nothing slipped through the cracks.
We built HR Screening Services to be the opposite of that. Every client gets a dedicated contact — a real person who knows your account and is reachable when something needs a closer look. And because we're woven into the ZippyApp ATS and the Canary hiring ecosystem, your screening connects directly to everything else — from the first application to the signed offer letter.
The result: faster hires, cleaner compliance, and an HR team that doesn't dread background check season.
The Team
The specialists behind every report
Background screening is a people business. These are the people who make it work.
S
Suzanne
Senior Screening Specialist
Suzanne oversees quality and compliance, making sure every report meets the highest standard of accuracy. She's always reachable when something needs a closer look.
M
Michele
Client Success Manager
Michele is your go-to from onboarding to day-to-day support. She moves quickly when something comes up and genuinely cares about making your hiring process run smoothly.
"Suzanne and Michele have been very helpful in my hiring process. They are always prompt about any issues I have encountered during the screening process. I know I don't have to stress about the background check process because they are a great support team!"
Luisa Garcia — HR Coordinator
How We Operate
Three things we never compromise on
🔬
Quality over speed (but we'll give you both)
Speed matters — but not at the cost of accuracy. Flagged or complex results get a human review before anything moves forward.
📞
Availability isn't optional
If a result raises a flag, we're there to talk it through. Real names, real phone numbers, a team that knows what you're working on.
⚖️
Compliance is built in, not bolted on
FCRA requirements, adverse action workflows, state-specific rules — we build these into the process so you're protected without thinking about it.
HR Screening Services is part of Canary Hiring Technologies — an AI-powered platform built to help employers hire smarter, stay compliant, and turn every new hire into measurable savings. Canary automates the parts of hiring most companies get wrong: capturing tax credits that go unclaimed, keeping new hires past the critical 90-day mark, and managing the paperwork stack that slows everyone down. HR Screening plugs directly into that ecosystem — so your background checks aren't a separate silo. They're part of the same story, from first application to first day on the job.
Tax Credit Service
AI-powered WOTC and hiring tax credit automation — up to $9,600 per eligible hire, no spreadsheets required.
Applicant Tracking (ATS)
Easy job posting, recruiting, screening, and candidate communication — with automatic tax credit eligibility flagging.
Onboarding
Paperless, mobile-friendly onboarding that cuts admin time in half — offer letters, direct deposit, tax docs, all digital.
I-9 Compliance
Paperless I-9s with AI error checks, mobile entry, and secure storage — compliant from day one.
E-Verify
Instant work authorization verification — automated, compliant results in seconds.
Recruiting Agent
AI-assisted recruiting that streamlines hiring, identifies top candidates, and flags tax-credit-eligible applicants automatically.
Every plan includes QA-reviewed reports and direct access to our team. Pick the package that fits, or call us to build something custom.
Background screening starting at $3.50 per applicant
Every check is à la carte — you only pay for what your roles actually need. No contracts, no minimums, no bundled extras you’ll never use.
Our Services
Everything you need, nothing you don’t
Mix and match exactly the checks your roles require. Contact us for a tailored quote.
🔍 Criminal Record Searches
County Criminal History Report
State Criminal History Report
Federal District Court — Criminal
County Civil History Report
Federal District Court — Civil
Multi-Jurisdictional (National) Criminal
OFAC / SDN Terrorist Registry
Nationwide Sex Offender (Megan's Law)
💰 Financial Searches
Federal Bankruptcy Search
Liens & Judgments
NMLS Search
HUD Search
FHFA Search
🧪 Drug & Alcohol Screening
5-Panel Urine Drug Screening
9/10-Panel Urine Drug Screening
Instant Screening (Instaclear)
Random Selection Program
Alcohol Testing
🏥 Medical Sanctions
Medfraud Sanctions Search
Medicheck — PA State
FDA Debarment Search
✅ Verifications & References
Employment Verification (7 yrs)
Education Verification
Personal / Professional References
🖐️ Fingerprinting
State Fingerprinting
FBI Fingerprinting
🔧 Additional Services
SSN Trace / Address History
SSN Verification (CBSV)
Motor Vehicle Record (MVR)
Workers' Compensation Report (post-offer)
Social Media Screening
Continuous Monitoring
Ready for a custom quote?
Tell us your roles and hiring volume — we’ll put together pricing that fits.
Why HR Screening Services
Screening that works the way you do
We didn't build just another background check portal. We built a service designed around how HR teams actually operate — with live support, fast answers, and no guesswork.
⚡
Reports that don't make you wait
Most checks come back in 24–72 hours. We build our process around your timeline so your pipeline keeps moving.
🔬
Every report is human-reviewed
Our QA team reads each report before it reaches you — catching errors, flagging inconsistencies, making the data actionable.
📜
Compliance without the headache
FCRA, state-specific rules, adverse action letters — we handle the compliance layer so you don't need to become an employment law expert.
🔗
Works with or without an ATS
HR Screening works great as a standalone service — no ATS required. For clients using ZippyApp ATS, checks can be ordered and tracked directly inside your hiring dashboard.
🤙
A team that actually picks up
Our specialists are reachable by phone and email, know your account, and won't leave you guessing about a flagged result.
💡
Pricing that makes sense
Each check is priced individually. Some searches carry pass-through fees (court, state, or agency fees) that vary by location — we'll always give you a clear picture before you commit.
How It Works
From request to result — four clear steps
We built our process to stay out of your way while doing all the heavy lifting behind the scenes.
1
Submit the Order
Reach out to our team — we'll help you select the right package for your roles. Then add your candidates and we'll handle the rest. Results delivered to your inbox or directly within ZippyApp.
2
Research Begins
Each component routes instantly to our research team — criminal, employment, education, and more running in parallel.
3
QA Review
A specialist reviews the report for accuracy and compliance before anything leaves our desk.
4
Decision Time
Your clean, verified report lands in your inbox — and automatically in your ZippyApp dashboard if you use it. Make the call with clear information in hand.
See It Live
See the ZippyApp integration in action
HR Screening works as a standalone service — no ATS required. But if you're using ZippyApp ATS, watch how seamlessly it fits: order a check from a candidate's profile, track it in real time, and receive results without ever leaving your hiring workflow.
"Suzanne and Michele have been very helpful in my hiring process. They are always prompt about any issues I have encountered during the screening process. I know I don't have to stress about the background check process because they are a great support team!"
LG
Luisa Garcia
HR Coordinator
Ready to screen smarter?
Talk to our team and get set up quickly — no contracts, no minimums.
Talk to Our Team
See Pricing
What We Cover
Every check you need, nothing you don't
Mix and match from our full menu of screening services — or let us recommend the right combination for your industry and risk profile.
🔍
Criminal Record Searches
County Criminal History Report
The most thorough criminal search available — pulled directly from county courthouse records where the candidate has lived or worked. The gold standard for any background check program, and the first search we recommend for every hire.
State Criminal History Report
State-level criminal history repository searches where available. Coverage and completeness vary by state (CA, IL, IN, KY, LA, NV & WV do not offer a statewide repository search). Best layered with county and multi-jurisdictional searches for maximum coverage.
Federal District Court — Criminal History
Searches all U.S. District Court records for federal criminal convictions and pending charges — drug trafficking, fraud, weapons offenses, public corruption, and crimes on federal property. State and county searches do not capture federal cases.
County Civil History Report
Uncovers civil litigation history at the county level — including small claims judgments, civil suits, restraining orders, and other civil court records. Useful for roles with fiduciary responsibilities or client-facing exposure.
Federal District Court — Civil History
Searches federal civil court records for lawsuits, judgments, and civil matters filed in U.S. District Courts. Important for senior roles and any position involving significant financial or legal responsibility.
Multi-Jurisdictional (National) Criminal History
A single search that sweeps criminal records aggregated from county, state, and corrections sources across the U.S. Not a replacement for a direct county search, but a critical supplement — it catches records from jurisdictions the applicant didn't disclose. We run both.
OFAC / SDN Terrorist Registry Search
Checks candidates against the U.S. Treasury's Office of Foreign Assets Control Specially Designated Nationals list and other global sanctions registries. Required for organizations receiving federal grants, administering federal programs, or operating in regulated financial environments.
Nationwide Sex Offender Search (Megan's Law)
Searches all 50 state sex offender registries plus U.S. territories in a single search. Essential for any role working with children, vulnerable adults, or the general public — and legally significant for any employer in a duty-of-care context.
💰
Financial Searches
Federal Bankruptcy Search
Searches U.S. Bankruptcy Court records for filings including Chapter 7, 11, and 13 cases. Relevant for roles with significant financial responsibility, access to company assets, or fiduciary obligations to clients.
Liens & Judgments
Searches county civil records for tax liens, civil judgments, and other financial encumbrances. The same search as the County Civil History Report — surfaces financial distress indicators relevant to cash-handling and fiduciary roles.
NMLS Search
Searches the Nationwide Multistate Licensing System for mortgage loan originators, brokers, and other licensed financial professionals. Verifies licensure status and surfaces regulatory actions or disciplinary history.
HUD Search
Checks the U.S. Department of Housing and Urban Development's Limited Denial of Participation list — required for contractors and individuals working on HUD-funded or HUD-administered programs and housing projects.
FHFA Search
Searches the Federal Housing Finance Agency's suspended counterparty list. Relevant for roles working with Fannie Mae, Freddie Mac, or Federal Home Loan Bank programs, and for financial services hiring in regulated mortgage environments.
🧪
Drug & Alcohol Screening
5-Panel Urine Drug Screening
Detects THC, cocaine, opiates, amphetamines, and PCP. The most common pre-employment screen — collected at thousands of sites nationwide, with results returning in 24–48 hours. Required by many franchise agreements and standard for safety-sensitive roles.
9/10-Panel Urine Drug Screening
Expands the 5-panel screen to include additional substances such as barbiturates, benzodiazepines, methaqualone, methadone, and propoxyphene. Used for roles with elevated safety requirements or more comprehensive drug-free workplace policies.
Instant Screening (Instaclear)
Point-of-collection instant drug testing with results in minutes rather than days. Pricing varies by panel, alcohol inclusion, and delivery format (bulk vs. individual). Ideal for high-volume hiring events or time-critical onboarding situations.
Random Selection Program
Ongoing random drug testing for active employees in safety-sensitive, DOT-regulated, or drug-free workplace program environments. We manage the random selection process, coordinate collections, and maintain records in the required format.
Alcohol Testing
Breath alcohol testing (BAT) for pre-employment, reasonable suspicion, post-accident, and return-to-duty purposes. DOT-compliant options available. Coordinated at certified collection sites near your workforce.
🏥
Medical Sanctions
Medfraud Sanctions Search
Checks the HHS Office of Inspector General's List of Excluded Individuals and Entities (OIG/LEIE), updated monthly. Any individual on this list who bills Medicare or Medicaid triggers a $20,000 civil penalty per claim. Essential for any organization billing federal health programs.
Medicheck — PA State
Pennsylvania-specific Medicaid exclusion search for home care providers, facilities, and healthcare employers operating under PA Department of Human Services oversight. Required for many PA-licensed healthcare organizations.
FDA Debarment Search
Checks the FDA's debarment list for individuals prohibited from working in the pharmaceutical, biotech, or clinical research sectors. Required for drug manufacturers, CROs, and any organization subject to FDA oversight and 21 CFR Part 312 compliance.
✅
Verifications & References
Employment Verification (7 years)
Direct outreach to prior employers to confirm job titles, employment dates, and rehire eligibility. We contact each listed employer — not a database — and report exactly what they tell us. Catches resume inflation, terminations for cause, and undisclosed gaps.
Education Verification
Confirms the highest degree obtained directly with the issuing institution. Diploma fraud is common — particularly for clinical, professional, and management roles where credentials affect scope of practice or licensure. We verify with the school, not the applicant.
Personal / Professional References
Structured reference interviews with former supervisors and professional contacts. We ask role-specific questions and document responses in writing — more defensible than a verbal reference call, and more useful than a list of names on a resume.
🖐️
Fingerprinting
State Fingerprinting
Livescan or ink-card fingerprint-based background checks run through your state's law enforcement system. Required by state law for specific positions including law enforcement, school employees, childcare workers, healthcare staff, and other regulated roles. Government fees apply and vary by state and position.
FBI Fingerprinting
Federal-level fingerprint background check run through the FBI's Next Generation Identification system. Required for federal agency employment, certain healthcare licensing requirements, and positions with access to classified information or federal facilities. Government fees apply.
🔧
Additional Services
SSN Trace / Address History Report
Searches credit header databases to verify the SSN is real, belongs to this person, and surface every address they've lived at over the past 7–10 years. Drives the geographic scope of the criminal search — so we check the counties where they actually lived, not just where they say they lived.
SSN Verification (CBSV)
Social Security Administration verification that confirms a name/SSN combination matches SSA records. A higher-assurance identity check than the SSN Trace — used for high-trust roles, government employment, and positions requiring verifiable identity documentation.
Motor Vehicle Record Search (MVR)
Pulls the state DMV record directly for any employee operating a company vehicle, CDL equipment, or driving in any capacity. Surfaces license class and status, DUI history, at-fault accidents, suspensions, and points. DOT-compliant versions available for CDL drivers.
Workers' Compensation Report (post-offer)
Searches prior workers' compensation claim records in the states where the applicant has worked. Available after a conditional offer of employment in most states. Surfaces claim frequency and injury patterns relevant to physically demanding or safety-sensitive roles.
Social Media Screening
A structured, FCRA-compliant review of public social media content against a defined criteria set — violent content, threats, hate speech, and other safety-relevant behaviors. Excludes legally protected characteristics. Documented findings returned in a written report.
Continuous Monitoring
Ongoing criminal record monitoring for active employees — real-time alerts when a new arrest, charge, or conviction appears in criminal databases. Increasingly standard for healthcare, security, financial services, and other high-trust environments. Pricing quoted on request based on workforce size.
⚡
Recruiting and background screening don't have to live in two different systems.
HR Screening works great on its own — but if you use ZippyApp ATS, background checks become part of your hiring flow. Order from a candidate's profile, watch status update in real time, and get results without ever leaving the platform. No extra tab. No extra login.
Tell us your industry and role types and we'll put together a package that fits.
Talk to Our Team
View Pricing
Our Story
We're the screening partner you always wished you had
Fast reporting, human support, and deep integration with the tools your HR team already uses.
Why We Built This
The background check process was broken. We fixed it.
Most screening vendors operate like it's 2005 — clunky portals, vague timelines, and support that disappears the moment you sign up. HR teams were left navigating confusing reports, chasing down results, and hoping nothing slipped through the cracks.
We built HR Screening Services to be the opposite of that. Every client gets a dedicated contact — a real person who knows your account and is reachable when something needs a closer look. And because we're woven into the ZippyApp ATS and the Canary hiring ecosystem, your screening connects directly to everything else — from the first application to the signed offer letter.
The result: faster hires, cleaner compliance, and an HR team that doesn't dread background check season.
The Team
The specialists behind every report
Background screening is a people business. These are the people who make it work.
S
Suzanne
Senior Screening Specialist
Suzanne oversees quality and compliance, making sure every report meets the highest standard of accuracy. She's always reachable when something needs a closer look.
M
Michele
Client Success Manager
Michele is your go-to from onboarding to day-to-day support. She moves quickly when something comes up and genuinely cares about making your hiring process run smoothly.
"Suzanne and Michele have been very helpful in my hiring process. They are always prompt about any issues I have encountered during the screening process. I know I don't have to stress about the background check process because they are a great support team!"
Luisa Garcia — HR Coordinator
How We Operate
Three things we never compromise on
🔬
Quality over speed (but we'll give you both)
Speed matters — but not at the cost of accuracy. Flagged or complex results get a human review before anything moves forward.
📞
Availability isn't optional
If a result raises a flag, we're there to talk it through. Real names, real phone numbers, a team that knows what you're working on.
⚖️
Compliance is built in, not bolted on
FCRA requirements, adverse action workflows, state-specific rules — we build these into the process so you're protected without thinking about it.
HR Screening Services is part of Canary Hiring Technologies — an AI-powered platform built to help employers hire smarter, stay compliant, and turn every new hire into measurable savings. Canary automates the parts of hiring most companies get wrong: capturing tax credits that go unclaimed, keeping new hires past the critical 90-day mark, and managing the paperwork stack that slows everyone down. HR Screening plugs directly into that ecosystem — so your background checks aren't a separate silo. They're part of the same story, from first application to first day on the job.
Tax Credit Service
AI-powered WOTC and hiring tax credit automation — up to $9,600 per eligible hire, no spreadsheets required.
Applicant Tracking (ATS)
Easy job posting, recruiting, screening, and candidate communication — with automatic tax credit eligibility flagging.
Onboarding
Paperless, mobile-friendly onboarding that cuts admin time in half — offer letters, direct deposit, tax docs, all digital.
I-9 Compliance
Paperless I-9s with AI error checks, mobile entry, and secure storage — compliant from day one.
E-Verify
Instant work authorization verification — automated, compliant results in seconds.
Recruiting Agent
AI-assisted recruiting that streamlines hiring, identifies top candidates, and flags tax-credit-eligible applicants automatically.
Every plan includes QA-reviewed reports and direct access to our team. Pick the package that fits, or call us to build something custom.
Background screening starting at $3.50 per applicant
Every check is à la carte — you only pay for what your roles actually need. No contracts, no minimums. Some searches carry pass-through fees from courts or state agencies — we'll give you a full picture for your specific roles and locations.
Quick Answers
Things people usually ask
Do I have to commit to a contract?
No contracts, no minimums, no lock-in. You pay per report. Start whenever you're ready and scale based on your actual hiring volume.
How does billing work?
We invoice monthly based on actual usage. High-volume and enterprise clients can arrange net-30 terms — just ask when you get in touch.
Can I pick checks à la carte?
Absolutely. The packages are a sensible starting point, but every component can be added or removed. We'll help you figure out exactly what your roles require.
What if I only need occasional checks?
No problem at all. No minimum order — run a single check at any time. Same QA process, same turnaround, same support as always.
Industry Focus
Grocery & Food Retail
Two thirds of your shrink is theft. Some of it's on your own payroll — and a background check is the first line of defense.
$112.1B
Total U.S. retail shrink
NRF Security Survey, FY2022
65%
Of shrink from internal & external theft combined
NRF Security Survey, FY2022
17%
Of all 16–24-year-old workers employed in retail trade
BLS, July 2025
What's at stake
At 1.6% of sales, retail shrink is often larger than net profit margin — and the figure combines the people outside your doors with the people you hired. Inventory theft, register manipulation, and sweethearting from your own staff are harder to catch than a shoplifter, and they compound over time.
Grocery hiring is high-volume and seasonal, creating pressure to skip or rush screening. But where employees under 18 are on the floor, a sex offender registry search stops being a nice-to-have and becomes the search you point to when someone asks what you did to keep the workplace safe.
Our average turnaround is 24–72 hours — fast enough to compete with the store across the parking lot without sacrificing accuracy.
Many states have ban-the-box laws restricting when you can ask about criminal history. Grocery chains operating in multiple states must navigate different disclosure and adverse action timing rules under the FCRA. We handle FCRA-compliant adverse action letters, proper disclosure forms, and state-specific notifications.
Recommended Package
Shrink Shield
Starting at $37.50 / applicant (excl. court fees)
✓County Criminal History Search
✓Multi-Jurisdictional Criminal Search
✓National Sex Offender Registry
✓SSN Trace / Address History
✓Employment Verification (7 years)
Popular add-ons
Cash Handling Guard — from $53.50 — for cashiers, cash-office, and supervisory roles
Annual Re-Screen — from $25.50 — same searches, run again on current staff
5-Panel Drug Screening — $42.00 — for roles with safety or policy requirements
Social Media Screening — $21.50 — surfaces public posts a criminal search won't
Contact Us to Get Started →
What each search does for your grocery operation
County Criminal History Search
The most granular criminal search available. Pulls directly from county courthouse records — the source of truth for local offenses including theft, fraud, assault, and DUI. For high-volume grocery hiring, this is the foundation of every background check we run.
National Sex Offender Registry
Checks all 50 states' sex offender registries in a single search. Any grocery operation that employs workers under 18 — or that serves a general public including families and children — should run this on every hire. It takes seconds and costs $6.00.
SSN Trace & Address History
Verifies the Social Security number is real, belongs to this person, and surfaces every address they've lived at. This drives the geographic scope of the criminal search — so we check the counties where they actually lived, not just where they say they lived.
Employment Verification
We call or write to prior employers to confirm actual job titles, employment dates, and rehire eligibility. Catches resume inflation, hides termination-for-cause situations, and flags gaps that an applicant didn't mention. Standard 7-year lookback.
Package by role tier
Cashier / Crew
Cash Office / Receiving
Department Manager
County Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
Sex Offender Registry
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
Employment Verification
✓
✓
Financial History Check
✓
✓
5-Panel Drug Screening
✓
Social Media Screening
✓
Common questions
How fast can you screen seasonal hires?
Most reports complete within 24–72 hours. County criminal searches are typically the longest step — searches draw from primary source records rather than database-only results, which means accuracy is high but turnaround can occasionally extend when courthouse research is required. For seasonal surge hiring, contact us about priority processing options.
Do I need different packages for cashiers vs. managers?
Yes, and this is where most grocery operators underscreen. A basic county criminal + sex offender search is appropriate for entry-level crew. Cashiers and cash-office staff should add a financial history check. Department managers and above benefit from employment verification and drug screening. We can set up package rules by role so the right searches run automatically.
What is ban-the-box and does it apply to my stores?
Ban-the-box laws restrict when you can ask about criminal history — typically moving the question to after a conditional job offer rather than on the application. Over 35 states and 150 cities have some version of this law. We track these rules by jurisdiction and can flag which ones apply to your locations, so your HR team stays compliant without becoming a legal expert.
Can I screen existing employees, not just new hires?
Yes. Annual re-screens run the same searches on current staff and cost less than a first-time screen. They're common in loss prevention and cash-handling roles after a theft incident, or as part of a regular security audit. Contact us for per-search pricing on existing employee re-screens.
What happens when a background check comes back with a record?
You receive the report and follow the FCRA's adverse action process: provide the applicant a pre-adverse action notice and a copy of the report, give them time to dispute, then send a final adverse action notice if you proceed. We prepare all required letters as part of every order — you don't need to write them yourself.
High turnover and fast hiring cycles create screening gaps. Don't let speed become a liability for your brand or your franchisees.
~75%
Annual employee turnover rate in food service
BLS / National Restaurant Association
1 in 3
Job applicants misrepresent employment history
HireRight Employment Screening Benchmark
$50K+
Average negligent hiring settlement in food service
Employment law industry data
What's at stake
QSR operators hire constantly — under pressure from daily volume, franchise deadlines, and turnover that never stops. That pressure creates gaps. An unchecked hire who later harms a coworker, customer, or minor on staff becomes a negligent hiring lawsuit, and in discovery, opposing counsel asks one question: what did you do to vet them before day one?
Drug screening matters too. Many franchise agreements require it, and food handling regulations increasingly support pre-employment testing. A 5-panel urine screen completes at thousands of collection sites nationwide, with results routing directly back to us.
For delivery drivers, an MVR adds just $6.95 and flags license suspensions, DUIs, and at-fault accidents before your logo ends up on the side of the story.
Many franchise disclosure documents (FDDs) specify minimum screening requirements franchisees must maintain. FCRA adverse action rules apply in full — we prepare and deliver all required pre-adverse and adverse action notices as part of every order.
Recommended Package
QSR Standard
Starting at $37.50 / applicant (excl. court fees)
✓County Criminal History Search
✓Multi-Jurisdictional Criminal Search
✓National Sex Offender Registry
✓SSN Trace / Address History
✓Employment Verification (7 years)
Popular add-ons
5-Panel Drug Screening — $42.00 — highly recommended for food-handling roles
MVR / Driving Record — $6.95 — required for delivery and catering drivers
Social Media Screening — $21.50 — surfaces red flags not caught by criminal search
Continuous Monitoring — Quoted on request — ongoing alerts for new records
Contact Us to Get Started →
What each search does for your QSR operation
Criminal Background Check
Food service employees interact with customers of all ages and handle food that goes directly to people's hands and mouths. A criminal history search covers county records, state databases, and national multi-jurisdictional data — surfacing prior offenses for theft, assault, fraud, and drug charges before a hire touches your kitchen.
5-Panel Drug Screening
Detects THC, cocaine, opiates, amphetamines, and PCP via urine sample. Collected at thousands of sites nationwide — candidates schedule at a location near them, results return within 24–48 hours. Required by many franchise agreements and increasingly expected by QSR operators managing food safety liability.
Motor Vehicle Record (MVR)
For any employee driving for delivery, catering, or company errands. An MVR pulls the state DMV record directly — license class, status, DUI history, suspensions, points, and at-fault accidents. At $6.95 per report, it's the highest-ROI add-on for operators with any delivery or off-site catering volume.
Employment Verification
Turnover in QSR is real — which means candidates often have short, fragmented job histories or gaps they'd rather not explain. We contact prior employers directly to confirm dates, titles, and rehire eligibility. Catches resume inflation and "quiet fires" that references alone won't reveal.
Package by role tier
Crew / Hourly
Shift Lead / Supervisor
Manager / GM
County Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
Sex Offender Registry
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
Employment Verification
✓
✓
5-Panel Drug Screening
✓
✓
MVR / Driving Record
✓
Social Media Screening
✓
Common questions
Our franchise agreement says we need background checks — does this package satisfy that?
In most cases, yes. The QSR Standard package covers the criminal, identity, and employment verification searches specified in most QSR franchise agreements. If your FDD specifies drug screening, add our 5-panel screen. We can review your FDD requirements with you and confirm the right package — contact us before your first order.
How do you handle screening for delivery drivers specifically?
Delivery drivers get an MVR (motor vehicle record) in addition to the standard criminal and identity searches. The MVR pulls directly from the state DMV and flags license status, DUI history, at-fault accidents, and points. For drivers operating under DOT regulations, we can add DOT-compliant drug and alcohol testing.
We hire a lot of 16- and 17-year-olds. Does anything change?
Juvenile records are generally sealed and not reportable, so a criminal search on a 16-year-old will typically return clean even if they have a juvenile record. That's legally correct — you can't and shouldn't see sealed juvenile records. The sex offender registry search does return results for individuals registered as juveniles in states that make those records public. Beyond that, the same package applies.
Can I use a single package for all positions, or should I tier them?
Tiering is better. Entry-level crew doesn't need drug screening or an MVR — that adds cost without proportionate risk reduction. Shift supervisors benefit from drug screening. Managers should have employment verification and potentially social media screening. We'll help you set up a role-based package matrix so the right searches run automatically from your ordering system.
What if a candidate disputes the results?
Under the FCRA, candidates have the right to dispute inaccurate or incomplete information in their consumer report. If a candidate disputes a result, we investigate with the original source — the courthouse, the employer, or the reporting agency — and correct or confirm the record. We manage this process as part of every order.
A missed exclusion isn't paperwork. It's a $20,000-per-claim liability — and it keeps accruing every week the person stays on staff.
$20,000
Civil penalty per claim when an OIG-excluded employee bills federal programs
42 CFR § 1003.210
$6.8B
Recovered under the False Claims Act in FY2025
U.S. Department of Justice, FY2025
64%
Of healthcare workers who admitted misrepresenting credentials or experience
Standout CV Survey, FY2025
What's at stake
Home health aides work alone with patients who are elderly, cognitively impaired, or physically dependent — without direct supervision. A sex offender, someone with a history of financial exploitation, or an OIG-excluded provider creates patient harm and legal exposure that a basic criminal check won't catch.
The OIG penalty is per claim billed while the excluded individual was on staff — not per person. One caregiver employed for a year can generate dozens of billable claims. That's tens of thousands of dollars in penalties before treble damages or loss of federal funding eligibility.
The OIG/LEIE list is updated monthly. Quarterly sanctions re-checks cover the 51 weeks between hires when someone who cleared at onboarding could have their status change.
Roles we screen
Home Health AidesCertified Nursing Assistants (CNAs)Registered NursesLicensed Practical NursesPhysical TherapistsOccupational TherapistsPersonal Care AidesCompanion / HomemakerMedical Social WorkersStaffing Agency Placements
⚖️ Compliance landscape
Home care workers are subject to OIG/LEIE exclusion screening under the False Claims Act. Many states maintain their own Medicaid exclusion lists and caregiver misconduct registries. State-specific regulations on background checks vary widely and are often required by law. Our Patient Safe package is built around these requirements, with quarterly re-screening available.
Recommended Package
Patient Safe
Starting at $107.00 / applicant (excl. court fees)
✓County Criminal History Search
✓Statewide Criminal Search (where available)
✓Multi-Jurisdictional Criminal Search
✓National Sex Offender Registry
✓SSN Trace / Address History
✓MedFraud Sanctions (OIG/LEIE/GSA/EPLS)
✓Employment Verification (7 years)
✓Education Verification
✓5-Panel Drug Screening
Popular add-ons
Quarterly Sanctions Sweep — from $18.00 — OIG/LEIE/Medicheck/FDA re-check on active staff
License Verification — $8.50 — direct board confirmation for nurses, therapists, aides
Continuous Criminal Monitoring — Quoted on request — real-time alerts if a new record appears
Workers' Compensation History — $10.00 — post-offer, for caregiver injury history
Contact Us to Get Started →
What each search does for your home care agency
MedFraud Sanctions Search (OIG/LEIE/GSA/EPLS)
Checks the HHS Office of Inspector General's List of Excluded Individuals and Entities, the GSA's System for Award Management, and the FDA's debarment list. Any person on these lists who bills Medicare or Medicaid triggers a $20,000 civil penalty per claim. This search is the most consequential one we run for home health agencies — and it's updated monthly.
Professional License Verification
For RNs, LPNs, CNAs, physical therapists, occupational therapists, and speech therapists: we contact the issuing board directly and confirm the license is active, in good standing, and not under investigation or disciplinary action. We return the license number, expiration date, and current status. A lapsed or suspended license a candidate didn't mention is a common finding.
Statewide Criminal Search
Supplements the county search with a state-level repository search. Coverage varies by state — some state repositories are comprehensive, others are incomplete — which is why we layer county, state, and multi-jurisdictional searches rather than relying on any single source. For home caregivers, layering maximizes coverage.
Education Verification
64% of healthcare applicants misrepresent credentials, per Standout CV survey data. For CNAs, RNs, and therapists, we confirm the degree or certification directly with the institution — not from a resume. This is especially important for clinical roles where credentials affect scope of practice and licensure.
Package by role tier
Home Health Aide / CNA
LPN / RN
PT / OT / Therapist
County Criminal Search
✓
✓
✓
Statewide Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
Sex Offender Registry
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
MedFraud Sanctions (OIG)
✓
✓
✓
Employment Verification
✓
✓
✓
Education Verification
✓
✓
Professional License Verify
✓
✓
5-Panel Drug Screening
✓
✓
✓
Common questions
How often should we re-check OIG exclusion status for active caregivers?
The OIG updates its exclusion list monthly. Industry best practice — and the expectation of many state health departments — is to check active staff at least quarterly. A caregiver who cleared at hire can be added to the exclusion list after hire, and you're liable for every claim they touch from that point. Our quarterly sanctions sweep covers this automatically.
Does every state require background checks for home health workers?
Every state has requirements, but they vary significantly. Some states require state-funded fingerprint-based checks through law enforcement; others rely on third-party consumer report agencies like us. Many require checks through the state's caregiver misconduct registry in addition to criminal records. We screen for requirements by state and can walk you through what applies in the states where you operate.
What's an abuse registry search and do we need one?
An abuse registry search checks the state's registered list of individuals reported for child or elder abuse. These registries are maintained separately from criminal records and are not captured by a county criminal or statewide search. For home caregivers working with elderly or dependent adults, this search is critical — and in some states it's legally required. We offer abuse registry searches in states where third-party access is permitted by law.
We use staffing agencies to fill open caregiver shifts. Who is responsible for screening?
Both you and the agency may share liability under joint employment doctrine, but your primary protection is to verify that any agency you work with screens to the same standard you would. We work directly with home care staffing agencies and individual home care providers — if you're relying on agency staff, ask for their screening policy and the specific searches they run on each placed worker.
Can you verify licenses in all 50 states?
Yes. We contact the issuing board directly for all major clinical licenses — RN, LPN, CNA, PT, OT, SLP, and others — in all 50 states. Turnaround varies by state board responsiveness, but most verifications complete within 24–48 hours. We return license number, status, issue date, expiration date, and any disciplinary actions or restrictions on the license.
High-risk worksites, heavy equipment, and constant subcontracting make screening a job-site safety issue — not just an HR checkbox.
#1
Industry for fatal workplace injuries, every year on record
BLS Census of Fatal Occupational Injuries
2×
The national average substance use rate among construction workers
SAMHSA National Survey on Drug Use & Health
$170K+
Average direct cost of a single fatal workplace accident
NSC Injury Facts
What's at stake
Construction crews operate heavy machinery, work at elevation, and make daily decisions where one lapse causes a fatality. Substance use is a documented factor — drug testing pre-hire and post-incident is increasingly required by general contractors, OSHA-regulated programs, and bonding requirements on federal and state projects.
Subcontractors add a second layer of risk. When a sub's employee causes harm on your site, your liability exposure depends on whether you took reasonable steps to vet the workforce they brought on. Requiring background checks of subcontractors — or running them yourself — is standard in larger GC contracts.
Workers' compensation history screening (post-offer, where permitted) helps identify patterns of workplace injury before they're on your payroll. Legal in most states after a conditional offer, at $10.00 per applicant.
OSHA's drug-free workplace guidelines encourage — and some federal contracts require — pre-employment drug testing. DOT regulations mandate drug and alcohol testing for CDL holders. Workers' comp history screening is available post-offer and must comply with state-specific restrictions.
Recommended Package
Site Ready
Per-search pricing — most full packages run $65–$85 (excl. court fees)
✓County Criminal History Search
✓Multi-Jurisdictional Criminal Search
✓SSN Trace / Address History
✓5-Panel Drug Screening
✓Motor Vehicle Record (MVR) — for CDL / drivers
✓Workers' Compensation History (post-offer)
Popular add-ons
Federal Criminal Search — $15.00 — for federally funded or regulated projects
OFAC / SDN Watch List — $6.50 — required on some federal contracts
Employment Verification — $8.50/employer — confirms trades experience and tenure
Random Drug Program — $42–$57/test — ongoing random selection for active crews
Contact Us to Get Started →
What each search does for your construction operation
5-Panel Drug Screening
Construction has twice the national average rate of substance use. Pre-employment drug screening is required by most GC contracts on commercial and public projects, and post-incident testing is standard protocol after any worksite accident. We coordinate collection at sites near your crew, with results routed directly to you within 24–48 hours.
Motor Vehicle Record (MVR)
Required for any employee operating a company vehicle, CDL-required equipment, or a forklift. An MVR pulls from the state DMV and surfaces license class and status, DUI history, at-fault accidents, and suspensions. For DOT-regulated CDL drivers, a full DOT-compliant drug and alcohol testing program is available on request.
Workers' Compensation History
Available post-offer in most states. Surfaces prior workers' comp claims, including the nature of the injury, claim frequency, and outcomes. Patterns of repeated claims — particularly for the same type of injury across multiple employers — are a documented risk factor for future claims and may indicate fraud. At $10.00, it's among the highest-ROI searches for construction.
County Criminal History Search
Searches courthouse records directly for criminal convictions and pending charges. For construction crews working at schools, hospitals, residential properties, and government facilities, a criminal search provides documented due diligence. We search the counties where the applicant has lived, not just where they're applying — because that's where the records are.
Package by role tier
General Laborer
Equipment Operator / Driver
Supervisor / PM
County Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
5-Panel Drug Screening
✓
✓
✓
MVR / Driving Record
✓
✓
Workers' Comp History
✓
✓
Employment Verification
✓
Federal Criminal Search
✓
Common questions
Our GC contract requires background checks — what does that actually mean?
Most GC contracts specify a minimum of a criminal background check and drug screening for all workers on the project site. Some contracts — particularly on public works, government, or school projects — also require federal criminal checks and OFAC screening. We'll review your contract language and build the package that satisfies the specific requirements.
Do we need to screen subcontractors' employees, or just our own staff?
It depends on your contract and liability posture. Many GC contracts require you to ensure subs screen their workers to the same standard. Some owners require you to certify that all workers on site — yours and theirs — have passed a background check. We work with GCs who run centralized screening for all subs and charge the cost back, as well as GCs who require subs to screen independently and produce certificates.
How does DOT drug testing work for CDL drivers?
DOT regulations require pre-employment, random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing for any employee operating a CDL-required vehicle in interstate commerce. The testing must be done at a DOT-certified collection site and analyzed at a SAMHSA-certified lab. We coordinate DOT-compliant collections, manage the MRO (Medical Review Officer) process, and maintain records in the required format.
Can we require drug testing after a worksite accident?
Yes. Post-incident drug testing after a workplace accident or near-miss is legal in all states and encouraged by OSHA guidance (with some nuance around OSHA's 2016 anti-retaliation rule, which prohibits requiring testing in ways that would discourage injury reporting). We coordinate post-incident collections quickly — typically same-day at a site near the incident location.
What's the workers' comp history search, exactly?
It's a search of workers' compensation claim records from the state(s) where the applicant has worked, run after you've made a conditional job offer. It returns prior claims, injury types, claim status, and outcomes. It's not a criminal search and can't be used as the sole basis for a hiring decision, but it's a legal and increasingly common tool for construction employers to assess injury risk and identify potential fraud patterns before hire.
You're in the business of trust. That starts with knowing exactly who you're putting in uniform — before they step on site.
38+
States legally require background checks for licensed security officers
ASIS International / state licensing boards
Highest
Negligent hiring liability exposure when guards harm clients or third parties
Employment law standard
Schools, hospitals, events
Vulnerable populations demand the deepest screening tier available
Industry best practice
What's at stake
Security officers carry authority — and sometimes weapons. They access restricted areas, protect schools, hospitals, retail environments, and private residences. When a guard causes harm, the plaintiff's attorney doesn't just sue the officer — they sue the firm, and then they ask how thoroughly you screened before issuing that badge.
Courts hold security firms to a higher duty of care than most employers. Your entire value proposition to clients is that your people are vetted and trustworthy. A single negligent hire who passes a state-mandated check but fails a federal search or a drug test creates a liability that cascades to your client contracts.
Our multi-layer approach checks federal courts, national databases, and sex offender registries across all 50 states — giving you defensible documentation that you did everything required and then some.
Most states require security guard license applicants to pass a criminal background check as a condition of licensing. Armed guard licenses carry additional requirements including fingerprinting. Contracts with schools, healthcare facilities, or government buildings frequently require federal criminal checks and drug screening.
Recommended Package
Guard Shield
Starting at $65.50 / applicant (base, excl. drug test & court fees)
✓County Criminal History Search
✓Statewide Criminal Search (where available)
✓Federal District Court Criminal Search
✓Multi-Jurisdictional Criminal Search
✓National Sex Offender Registry
✓SSN Trace / Address History
✓Employment Verification (7 years)
Popular add-ons
5-Panel Drug Screening — $42.00 — required for armed officers and many client contracts
OFAC / SDN Watch List — $6.50 — for federal facility or government security contracts
Social Media Screening — $21.50 — surfaces threats, extremist content, conduct issues
MVR / Driving Record — $6.95 — required for patrol and mobile response officers
Contact Us to Get Started →
What each search does for your security operation
Federal District Court Criminal Search
Searches U.S. District Court records for federal criminal cases — drug trafficking, weapons charges, fraud, terrorism-related offenses, and crimes on federal property. State and county searches don't capture federal cases. For guards working at federal facilities, schools, or healthcare sites, this is not optional — it's the layer that catches what county searches miss.
Statewide Criminal Search
Supplements county records with a state-level repository search. State databases can capture offenses from counties the applicant didn't disclose living in. Coverage and completeness vary by state, which is why we always combine statewide with direct county and federal searches — no single source is complete on its own.
Social Media Screening
A structured, FCRA-compliant review of public social media activity that surfaces violent rhetoric, extremist content, threats against individuals or institutions, and other behavioral red flags a criminal search won't show. Conducted by trained reviewers who document findings against a defined criteria set — not a manual dig by your HR team. At $21.50, it's the search that closes the gap between a clean record and a dangerous person.
Employment Verification
Confirms prior security roles, employment dates, reason for departure, and rehire eligibility with former employers. Short tenures, gaps, and terminations for cause are common red flags in security hiring — and they don't appear in a criminal search. We contact employers directly and report what they tell us, including "not eligible for rehire."
Package by role tier
Unarmed / Access Control
Armed Officer
Executive / Patrol Lead
County Criminal Search
✓
✓
✓
Statewide Criminal Search
✓
✓
✓
Federal Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
Sex Offender Registry
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
Employment Verification
✓
✓
✓
5-Panel Drug Screening
✓
✓
MVR / Driving Record
✓
Social Media Screening
✓
✓
Common questions
What does my state require for security guard licensing?
Requirements vary significantly. Most states require a criminal background check as part of the licensing application — some accept a consumer report from an accredited CRA (like us), others require a state-run fingerprint check through law enforcement. Armed guard licenses typically require fingerprinting in all states that issue them. We'll identify the requirements for every state where you operate and make sure your reports satisfy the licensing board's standards.
A client contract requires guards to be "fully screened" — what does that mean?
Client contracts rarely define "fully screened" precisely, which puts the interpretation on you. Industry standard for a security context is: county criminal, federal criminal, multi-jurisdictional, sex offender, SSN trace, and employment verification — plus drug screening for armed officers. If the client contract was written by a sophisticated buyer (healthcare system, school district, government agency), it likely specifies individual searches. We can review the contract language and confirm whether your package satisfies it.
We use independent contractor guards. Do we screen them?
Yes — and you probably have to. Most client contracts require that all personnel on site, regardless of employment classification, meet the screening standard. IC status doesn't reduce your negligent hiring liability if an IC you placed causes harm. We screen independent contractors under the same packages as W-2 employees; the FCRA applies to both.
How do you handle guards who work in multiple states?
We run the searches in every jurisdiction where the individual has lived in the lookback period — not just the state where they're being placed. An applicant who lived in Florida for three years before moving to Texas has Florida criminal history that a Texas-only search won't surface. Our SSN trace drives the geographic scope, so we know where to look.
What is social media screening and how is it FCRA compliant?
Social media screening is a structured review of public-facing social media content against a defined criteria set — violent content, threats, hate speech, extremist affiliation, and other safety-relevant behaviors. It's conducted by trained reviewers who apply consistent standards, document findings, and exclude legally protected characteristics (religion, political views, etc.) from the analysis. The FCRA applies to social media screening as a consumer report — we provide proper disclosure, obtain authorization, and follow adverse action procedures if a finding is used in a hiring decision.
You place the person. The liability follows. Screen at the speed of temp hiring without cutting corners on depth.
16M
Workers placed by U.S. staffing agencies annually
American Staffing Association
Agency
Negligent placement liability follows the firm, not just the client employer
Employment law / joint employment doctrine
24–72h
Our average report turnaround — fast enough for same-week fills
HR Screening Services
What's at stake
When a staffed employee causes harm at a client site, attorneys don't just name the client — they name the agency. Negligent placement claims can be just as costly as negligent hiring, and the standard of care expected of a staffing firm is high: your entire business model is placing people, which means you're supposed to know who you're placing.
The joint employment doctrine makes this more complex. In many states the staffing agency and the client employer share employment responsibilities — including the duty to avoid negligent hiring. If your client is audited or sued, your screening records will be subpoenaed.
We work with agencies on tiered packages by role type and fill speed, with volume pricing for high-frequency hirers. All FCRA-required documentation — authorization forms, disclosure notices, and adverse action letters — is included in every order.
Staffing agencies must comply with FCRA disclosure and authorization requirements for every candidate they screen. Ban-the-box laws in multiple jurisdictions restrict when criminal history can be discussed during hiring — agencies operating across state lines must navigate all applicable rules.
Recommended Package
Staffing Flex
Tiered by placement type — we'll build a matrix around your fill types
Entry-Level / Temp
✓County Criminal, Multi-Jurisdictional, Sex Offender, SSN Trace — from $29.00
Skilled / Professional
✓Above + Employment Verification, Drug Screening, Federal Criminal — from $71.00
Executive / Perm
✓Above + Education Verification, References, OFAC, Social Media — from $110.00
Popular add-ons
Volume Pricing — Quoted on request — reduced per-search rates for high-frequency hirers
Priority Turnaround — Available for time-critical fills — contact us to arrange
White-Label Reports — Your branding, your portal — ask about white-label delivery
FCRA Compliance Support — Adverse action letter generation included with every order
Contact Us to Get Started →
What each search does for your staffing operation
FCRA Compliance Documentation
Every placement requires a disclosure and authorization before the search runs, and FCRA-compliant pre-adverse and adverse action notices if a finding affects the placement decision. We generate all required documents as part of every order. For high-volume agencies, this is the difference between a compliant process and a class-action waiting to happen.
Employment Verification
Temp workers often have fragmented, short-tenure work histories. We contact each listed employer directly to confirm dates, titles, and rehire eligibility — and we flag gaps that don't add up. For professional and executive placements, verification is especially important because clients are relying on the resume you submitted.
Criminal Background Search (Tiered by Placement)
We build packages by placement type so the depth matches the role and your client's requirements. Light industrial gets a county criminal and multi-jurisdictional search. Professional placements add federal criminal and employment verification. Executive placements add education verification, OFAC, and social media. Each tier is priced per search — no package minimums.
5-Panel Drug Screening
Many industrial and safety-sensitive client contracts require pre-assignment drug testing. We coordinate collections at thousands of sites nationwide, and results route directly to you or your client. For agencies with healthcare, construction, or manufacturing clients, drug screening is typically a contractual requirement — we make it easy to add to any order.
Package by role tier
Entry-Level / Temp
Skilled / Professional
Executive / Perm
County Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
Sex Offender Registry
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
Employment Verification
✓
✓
Federal Criminal Search
✓
✓
5-Panel Drug Screening
✓
Education Verification
✓
OFAC / SDN Watch List
✓
Social Media Screening
✓
Common questions
Our clients want to set their own screening requirements. Can we accommodate that?
Yes — this is one of the most common setups for staffing agencies. We can configure client-specific packages so that orders for Client A run Package A and orders for Client B run Package B, automatically. You order through a single interface; we handle the routing. Volume pricing is available when you're running across multiple client accounts.
What happens when a client rejects a placed worker based on a background check the agency ran?
This is the adverse action question, and it's nuanced in the staffing context. If the agency ran the report, the agency is the "user" of the consumer report under FCRA and is responsible for the adverse action process — not the client. We prepare all required adverse action notices for every order, so you're protected regardless of how the decision is made or communicated.
We're placing workers in multiple states. Whose ban-the-box rules apply?
Generally, the rules of the jurisdiction where the work is being performed apply, not where the agency is headquartered. If you're placing workers in California, New York, Illinois, and New Jersey simultaneously, all four states' rules apply to placements in each respective state. We track these rules by jurisdiction and can flag compliance requirements for every order based on the placement location.
How do you handle volume? We sometimes need 50+ reports in a week.
Volume is where we work best. We don't have minimums or batch maximums — you order what you need when you need it. Large batch orders process in parallel, not sequentially. For agencies with consistent high volume (500+ annual searches), we offer reduced per-search pricing. Contact us to discuss volume tiers.
Can we white-label your reports for our clients?
Yes. We offer white-label report delivery with your agency's name and branding. Your clients receive reports that look like they came from you, and you maintain the client relationship. The underlying data, compliance infrastructure, and adverse action documentation are all ours — you take credit for the result.
Public employees handle citizen data, infrastructure, and the public trust. The screening standard for that responsibility needs to match.
$11.4B
Paid out in municipal liability claims annually across the U.S.
National League of Cities
Higher
Negligent hiring liability standard in the public sector vs. private
Municipal legal standard
FCRA
Still applies to government employers — public sector hiring requires full compliance
FTC / CFPB guidance
What's at stake
Municipal employees work in parks, schools, public works facilities, utilities, and administrative offices — touching resident data, public infrastructure, and vulnerable community members every day. When a city employee causes harm, the municipality is the defendant, and the trial record will include exactly what screening steps were taken before that person was hired.
The standard isn't just "we ran a check." Courts ask whether the check was appropriate for the role, whether it was complete, and whether proper adverse action procedures were followed. Public employers are held to a higher duty of care — and plaintiff attorneys know it.
We understand civil service rules, union agreements, and FCRA obligations that apply even when the hiring authority is a government entity. Our team can walk HR departments through a fully compliant adverse action process and provide documentation for every step.
Roles we screen
Parks & Recreation StaffPublic Works & MaintenanceAdministrative & ClericalIT & TechnologyFinance & AccountingSocial Services WorkersCommunity Program StaffLibrary PersonnelSeasonal & Part-Time EmployeesContractors & VendorsFleet / Vehicle OperatorsMunicipal Court Staff
⚖️ Compliance landscape
The FCRA applies to government employers using third-party consumer reporting agencies — all disclosure, authorization, and adverse action requirements apply in full. Some municipal positions carry separate statutory screening requirements, including fingerprinting mandated by state law. We provide documentation that satisfies both FCRA and civil service audit requirements.
Recommended Package
Government Standard
Starting at $71.50 / applicant (excl. court fees)
✓County Criminal History Search
✓Federal District Court Criminal Search
✓Multi-Jurisdictional Criminal Search
✓OFAC / Global Watch List
✓SSN Trace / Address History
✓Employment Verification (7 years)
✓Education Verification
✓Personal / Professional References
Popular add-ons
5-Panel Drug Screening — $42.00 — for safety-sensitive, vehicle-operating, or policy-required roles
State Fingerprinting — $33.00 — for positions requiring state-mandated fingerprint-based check
FBI Fingerprinting — $33.00 — for federal background check requirements
SSN Verification (CBSV) — $6.25 — Social Security Administration verification for high-trust roles
Contact Us to Get Started →
What each search does for your municipality
Federal District Court Criminal Search
Searches U.S. District Court records for federal criminal convictions and pending charges — fraud, public corruption, tax crimes, civil rights violations, and other federal offenses that don't appear in county or state searches. For municipal employees with access to public funds, federal data systems, or federal contract compliance, this search is essential.
OFAC / Global Watch List
Checks the U.S. Treasury's Office of Foreign Assets Control Specially Designated Nationals list, plus international sanctions databases. Required for municipalities receiving federal grants or administering federal programs, and increasingly standard for finance, IT, and procurement roles. A $6.50 search that satisfies federal contractor and grant compliance requirements.
Education Verification
For professional municipal roles — engineers, planners, social workers, attorneys, budget analysts — we confirm the degree directly with the issuing institution. Common finding: a degree listed on a resume that was never completed. For licensed professionals, we also verify the license status with the issuing board.
Personal / Professional References
For senior roles where character, judgment, and public trust matter as much as criminal history, we conduct structured reference interviews with former supervisors and professional contacts. We ask role-specific questions and document responses in writing — more useful than a list of names on a resume, and defensible in a civil service audit or grievance proceeding.
Package by role tier
Seasonal / Part-Time
Staff / Professional
Department Head / Director
County Criminal Search
✓
✓
✓
Federal Criminal Search
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
OFAC / Global Watch List
✓
✓
SSN Trace / Address History
✓
✓
✓
Employment Verification
✓
✓
Education Verification
✓
✓
Personal References
✓
5-Panel Drug Screening
✓
Common questions
Does the FCRA apply to government employers?
Yes. Government employers who use third-party consumer reporting agencies to conduct background checks are subject to all FCRA requirements — disclosure, authorization, and adverse action procedures — just like private sector employers. The public sector is not exempt. Failure to follow FCRA procedures exposes the municipality to the same statutory damages ($100–$1,000 per violation) and class-action risk as any private employer.
Our city has civil service rules. How do background checks interact with them?
Civil service rules typically govern the hiring process but don't exempt the municipality from FCRA compliance. They may also restrict when a disqualifying finding can be raised (similar to ban-the-box requirements). We can structure your screening process to fit within civil service procedures — conducting the check after a conditional offer or at the appropriate step in the civil service process for your jurisdiction.
Some of our positions require state fingerprinting. Is that separate from what you do?
Yes, state fingerprint-based checks (often called "livescan" checks) run through your state's law enforcement system and are administered separately from our consumer report process. They're required for specific positions in many states (law enforcement, school employees, childcare workers, etc.). We complement those checks — not replace them — by running the federal, multi-jurisdictional, and OFAC searches that a fingerprint check doesn't cover.
We hire a lot of seasonal and part-time employees. Do we need to screen them?
Legally, the same duty of care applies regardless of hours or tenure — a seasonal employee who harms a park visitor or steals from a public facility creates the same municipal liability as a full-time employee. Practically, most municipalities screen full-time hires thoroughly and do lighter screening (county criminal + SSN trace) for seasonal and part-time. We can help you set threshold rules by role type.
How do we handle contractor and vendor screening?
Contractors working on municipal property or with access to municipal systems are increasingly screened to the same standard as employees — especially after high-profile incidents involving contractors. We screen contractors and vendors on request, using the same package structure as employee screening. Some municipalities require contractors to screen their own workers and provide certification; we can provide that documentation.
Priced for the volume you actually hire, with no monthly minimum in the slow months. Screen every hire — not just the ones you have time for.
1.6%
Of sales lost to retail shrink — often exceeding net margin
NRF Security Survey, FY2022
65%
Of shrink from combined internal and external theft
NRF Security Survey, FY2022
$0
Monthly minimum — pay per screen, only when you hire
HR Screening Services pricing
What's at stake
Retail hiring is seasonal and high-volume — which creates real pressure to skip or rush screening. Retail also employs a large proportion of young workers, handles significant cash and inventory, and operates in customer-facing environments where a bad hire can create harm to customers, coworkers, or brand reputation.
For cashiers and cash-office staff, matching the depth of the screen to what the role can touch makes the difference. Someone with register access can have a financial history — bankruptcies, liens, judgments — that a standard criminal search won't show. Our Cash Handling Guard package adds those financial checks for the roles where they matter.
Seasonal hiring surges are where most retailers make mistakes. We support high-volume periods with fast turnaround, no minimums, and no contracts — so you scale up and down without penalty.
Roles we screen
Sales AssociatesCashiersStock Room & ReceivingLoss Prevention OfficersCash Office StaffDepartment ManagersAssistant Store ManagersStore ManagersSeasonal HiresVisual MerchandisersCustomer Service RepsWarehouse & Distribution
⚖️ Compliance landscape
Retail employers in many states — California, New York, Illinois, Massachusetts, and others — are subject to ban-the-box laws restricting when criminal history can factor into hiring decisions. FCRA adverse action procedures are required any time a consumer report is used to make an adverse employment decision. We handle disclosure forms, authorization, pre-adverse and adverse action letters — so you're protected at every step.
Recommended Package
Shrink Shield
Starting at $37.50 / applicant (excl. court fees)
✓County Criminal History Search
✓Multi-Jurisdictional Criminal Search
✓National Sex Offender Registry
✓SSN Trace / Address History
✓Employment Verification (7 years)
Popular add-ons
Cash Handling Guard — from $53.50 — adds financial history checks for cashiers, cash-office, managers
Annual Re-Screen — from $25.50 — same searches on current staff, once a year
5-Panel Drug Screening — $42.00 — for loss prevention and safety-sensitive roles
Social Media Screening — $21.50 — recommended for management and loss prevention hires
Contact Us to Get Started →
What each search does for your retail operation
County Criminal History Search
Searches courthouse records directly for criminal convictions and pending charges including theft, fraud, assault, and drug offenses. Retail employees have access to merchandise, cash, customer data, and often work alone in inventory or receiving areas. A county criminal search is the foundation of every retail background check we run — done at the source, not from a database.
Cash Handling Guard (Financial Background)
For cashiers, cash-office staff, and managers who handle reconciliation or bank deposits, we add a financial background component that surfaces civil judgments, liens, and financial derogatory history. This isn't a credit score — it's a structured review of financial risk indicators in roles where financial misconduct is the most common vector for internal theft.
Multi-Jurisdictional Criminal Search
Searches a national database of criminal records aggregated from county, state, and corrections sources across the U.S. Not a substitute for a direct county search, but a critical supplement — it catches records from counties the applicant didn't disclose living in, and surfaces offenses that a single-county search would miss. We run both: direct county for accuracy, multi-jurisdictional for coverage.
Employment Verification
Retail applicants often have short or overlapping job histories that are hard to interpret from a resume alone. We contact prior employers directly to confirm dates, titles, and rehire eligibility. "Not eligible for rehire" is a finding that appears regularly in retail verification — and it's not something you'd learn from an application or interview.
Package by role tier
Sales Associate / Cashier
Cash Office / Receiving
Manager / Loss Prevention
County Criminal Search
✓
✓
✓
Multi-Jurisdictional Search
✓
✓
✓
Sex Offender Registry
✓
✓
✓
SSN Trace / Address History
✓
✓
✓
Employment Verification
✓
✓
Financial History Check
✓
✓
5-Panel Drug Screening
✓
Social Media Screening
✓
Common questions
Can you handle our holiday hiring surge without delays?
Yes. We process orders in parallel, not sequentially — a batch of 200 orders processes at the same speed as a single order. Most retail reports come back within 24–72 hours. For peak hiring periods, let us know in advance and we can prioritize your queue. There are no batch minimums, no monthly minimums, and no contracts — you order what you need when you need it.
What's the Cash Handling Guard add-on, exactly?
Cash Handling Guard is a supplemental package for employees who handle cash, operate registers, manage deposits, or perform financial reconciliation. It adds a financial background component — civil judgments, liens, derogatory financial history — on top of the standard criminal and identity searches. It's not a credit score, and it's appropriate to run only after a conditional offer per FCRA guidance. Starting at $53.50 total for the combined package.
We operate in states with ban-the-box laws. How does that affect our process?
Ban-the-box laws move the criminal history question to after a conditional offer of employment — you can't ask about criminal history on the application or before the offer stage. In some cities (Philadelphia, Los Angeles, Washington D.C.) you also can't run the background check until after the conditional offer. We'll identify which rules apply by location and structure your process accordingly. The adverse action process also has timing requirements in many of these jurisdictions, which we handle automatically.
Can we run background checks on existing employees?
Yes, annual re-screens on current staff are available and increasingly common in retail — particularly after an internal theft incident triggers a review of the entire floor. Re-screens run the same county criminal, multi-jurisdictional, sex offender, and identity searches as a new hire check, at a lower per-search rate. Contact us for pricing on existing employee re-screens.
What information does a social media screening return?
Social media screening is a structured review of public-facing profiles against a defined criteria set: violent content, threats, hate speech, sexual content involving minors, and other safety-relevant behaviors. We don't flag political views, religious expression, or legally protected characteristics. The report documents what was found, on what platform, and on what date — in a format you can retain in the employee file. At $21.50, it's particularly useful for loss prevention and management hires.
Tell us about your team and we'll follow up with a tailored recommendation.
Canary Hiring Technologies
More than background checks
HR Screening is part of Canary Hiring Technologies — an AI-powered platform built for the full hiring lifecycle. If you've worked with us on tax credits, onboarding, or applicant tracking in the past, those solutions have been expanded significantly under Canary AI.
Background screening is just the start. Canary AI connects every step — from the application to the tax credit to the 90-day retention mark — in a single platform built for frontline and high-volume employers.